Project management software helps you track projects that take weeks, months, or years to complete — it provides project managers and team members a single place for all relevant information. Choosing cloud-based software lets you collaborate on projects in real-time, from any location.
Get everyone on the same track
Using software to manage projects gives you better overall control. Having a ‘single source of the truth’ keeps your projects, and the people working on them, on track. You can set deadlines and assign responsibilities for each piece of work. You can follow each person’s progress as well as overseeing the big picture. You can also plan, budget, invoice, and share files, among other things.
Cloud-based is best
Cloud-based project management software is a highly effective solution for small-to-medium businesses. Being able to log in and record or see progress from anywhere means that everyone can have the same understanding of the project.
Some examples of cloud-based software include:
Benefits of cloud-based software
Create one connected team
Everyone in your team can access the platform, so they can track where everyone else is at.
Get access from anywhere, on any device
Most software is accessible from mobiles, laptops, and tablets.
Set clear project timelines
Timelines can include which tasks are assigned to whom and when they’re due.
Get reminders for important tasks
You can set reminder notifications for specific tasks and send reminder messages to the rest of the team.
Benefit from low maintenance cost and high security
You don’t need to worry about the cost of maintaining the software or buying security licenses — the supplier will have a team making sure it works safely.
Features to look for
There’s no ‘one-size-fits-all’ project management software — you need to think carefully about which features are the most important for you. Below we’ve listed a few features you might need, plus which software offers them.
Gantt charts let you set a whole project’s timeline, or set up a timeline for each task within it. You can add team members to specific tasks and give access to the whole team so everyone knows when an outcome is achieved. Software that offers Gantt charts includes:
Document sharing and message boards
Charts and diagrams
Want to know more?
More about moving to the cloud: An overview of cloud computing
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By Stuart Dillon-Roberts